BOARD OF
July 26, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, July 24, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 19, 2017, and the minutes of the special meeting of Monday, July 17, 2017 prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 17, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of ($50,239.01) for period ending July 18,
2017, pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 674559 through
675049 for Oklahoma County in the amount of $616,114.14 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve
Employee Benefit Trust Warrant No. 51914816 for
Oklahoma County in the amount of $135,619.00 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received)
2-2017-16 $592.02
9. Discussion and possible action for
approval of Tin Horn Sale. This item is in compliance with Resolution
No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document
Received)
1-2017-12 $296.25
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
UB-V, Inc 14-372-5040; DELUXE SUB ADDITION; LOT 241; BLOCK 000
UB-V, Inc 14-372-6520; DELUXE SUB ADDITION; LOT 279; BLOCK 000
Frank J. Battle 03-083-4700; MERIPOSA SUB BLK 8 ADDITION; N25FT LOTS 32 THRU 35; BLOCK 008
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Discussion and possible action to approve Resolution No.___________ to dispose of equipment from the inventory of the Oklahoma County Sheriff. This vehicle was involved in a collision on 04/26/17, and was declared a total loss by Zurich American Insurance. With approval, the vehicle will be removed from inventory, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2013 Dodge
Charger, c/n B612-00477, s/n 2C3DXAT6DH721836, acquired 07/08/2013 from Bob
Howard Chrysler Jeep Dodge, 13250 N. Broadway, Oklahoma City, OK 73114 for
$24,616.00
12. Discussion and possible action to approve Resolution No.___________ to dispose of equipment from the inventory of the Oklahoma County Sheriff. This vehicle was involved in a collision on 03/01/17, and was declared a total loss by Progressive Insurance. With approval, the vehicle will be removed from inventory, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2008 Dodge
Charger, c/n B612-00382, s/n 2B3KA43G68H243391, acquired 05/31/2008 from East
Tulsa Dodge, Inc, 4627 Memorial Dr., Tulsa, OK 74145 for $20,862.00
13. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County Social Services. This item is unable to be located, and with approval, will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Electric
Start Generator, c/n Q417-00001, acquired 07/11/2013 from Home Depot, 1600 S.
Sooner Rd., Midwest City, OK 73110 for $999.00
14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Assessor. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Disk Drives w/
Storage Enclosure, c/n H236-01234, acquired 04/24/2003 from Hewlett-Packard
Co., PO Box 101149, Atlanta, GA 30392 for $14,241.00
One (1) Dual Core Xeon
Processor Server, c/n H236-01577, s/n 9CR7ZC1, acquired 05/18/2007 from Dell
Marketing LP, PO Box 676021, Dallas, TX 75267 for $8,845.67
One (1) Dell Poweredge
710 Server w/ Accessories, c/n H250-00002, s/n JJM6FP1, acquired 05/09/2011
from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $16,971.51
One (1) SQL Server
2008 License, c/n H252-00001, s/n 228-09166, acquired 06/08/2011 from CDW
Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $4,937.15
One (1) ARCSDE
Software License, c/n H236-00162, acquired 12/20/2001 from ESRI, Inc., File
#54630, Los Angeles, CA 90074 for $9,000.00
One (1) ARCIMS STD
Software License, c/n H236-01163, acquired 12/20/2011 from ESRI, Inc., File
#54630, Los Angeles, CA 90074 for $6,750.00
One (1) Linksys
Wireless Router, c/n H236-01547, s/n LNKRV082, acquired 05/16/2006 from CDW
Government, Inc., 75 Remittance Dr., #1515, Chicago, IL 60675 for $292.99
15. Discussion and possible action to approve Resolution No.___________ disposing of an item from the inventory of the Oklahoma County Sheriff. The listed canine, AXO, is being retired, and with the requested approval, will be given to his handler, who will assume all responsibilities for his care, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Dual Purpose Narcotics
Canine, German Shephard (Axo), c/n B615-00697, acquired 06/30/2010 from
National Drug Dog Foundation, 43008 Benson Park, Shawnee, OK 74801 for
$6,700.00
16. Discussion and Possible action to approve the transfer T-14-17 of equipment to the inventory of the Oklahoma County Sheriff s Office the Oklahoma County District Attorney. This item was originally transferred to the DA inn accordance with Court Order
CV-2016-1076.
One (1) 2013 Honda Accord, c/n B612-00507, c/n 1HGCT1B88DA01987, acquired 01/11/2017 by the Oklahoma County District Attorney through court order CV-2016-1076
17. Receive cancelled checks as follows:
(Document Received)
Check
No. 101008419 dated July 12, 2017 to Oklahoma Department of Labor in the amount
of $100.00. Vendor billed Oklahoma County in error. Check will not be
re-issued.
End of Consent Docket
18. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
11800338 Demolition and Removal of Structure and Removal of Debris for Crutcho Park Phase VI Hazard Mitigation
CW18027 Correctional Facility Equipment & Supplies
CW18090 Lease/Service of Washers & Dryers
District No. 1
19. Discussion and possible action to approve a ten (10) Year Lease Agreement between the Board of County Commissioners and the Midwest City Municipal Authority, a Public Trust, renewable on a ten (10) basis for a term of thirty (30) years, for the use of the following:
A tract of land in Northeast Quarter, Section 11, Township 11 North, Range 2 West of the Indian Meridian, Midwest City, Oklahoma County, Oklahoma, more particularly described: Beginning at a point 770 feet east and 650 feet north of the southwest corner of said northeast quarter; thence east parallel to the south line of said northeast quarter a distance of 737 feet more or less to a point 1133 feet west of the east line of said northeast quarter; thence north a distance of 714 feet more or less to the south R/W line of the abandoned railroad; thence northwesterly along said R/W line a distance of 60 feet; thence northeasterly along said R/W line a distance of 85 feet; thence northwesterly along said R/W line a distance of 440 feet; thence southwesterly on a curve to the left a distance of 415 feet more or less to a point 770 feet east of the west line of said northeast corner; thence south 886 feet more or less to the point of beginning, containing 15 acres more or less.
Said tract was the subject of a 30 year Lease Agreement between the Midwest City Municipal Authority and the Board of County Commissioners of the County of Oklahoma dated December 17, 1984 and a two (2) year renewal expiring on June 30, 2017. The Midwest City Municipal Authority has constructed a facility to assist in the collection and transportation of solid waste material for the citizens of Midwest City and the residents of unincorporated Oklahoma County. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve
the Construction
Contract between Vance Brothers, Inc. and the Board of County Commissioners
for Oklahoma County District 1 Project, Chip Seal Projects 2017. The total
amount of the contract shall not exceed $503,042.11. Requisition numbers
11801344, 11801345, 11801346, 11801347, 11801349, 11801350, 11801351, 11801352,
11801353, 11801355, 11801474 and 11801358, have been issued to Vance Brothers,
Inc. in the total amount of $503,042.11 from Highway Cash Fund/District No. 1
Highway (11191000), contingent upon encumbrance of funds. Requested by
Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 2
21. Discussion and possible action for approval of Resolution No. _________ re-appointing Ronald J. Norick, Kirk Humphreys, and J. W. Mashburn and Clayton I. Bennett to serve as trustees of the Oklahoma County Industrial Authority, each for a term of six years, to expire May 1, 2023. Requested by Brian Maughan, Chairman. (Document Received)
District No. 3
22. Discussion and possible action to approve Resolution No__________, The Oklahoma County Smoke and Vape Free Policy, which amends Resolution No. 98-09, which authorized the Oklahoma County Tobacco-Free Policy. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action regarding
Appellate Court attorney fees in the Armor Correctional Health Services, Inc.
v. BOCC, CJ-2015-5602, along with recommendations regarding payment of the judgment
in same. Requested by Ray Vaughn,
County Commissioner, District No. 3.
24. Discussion and possible action to approve
a contract
between Oklahoma County and the Oklahoma Department of Corrections for
assignment of prisoners for Public Works Projects. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Aaron
Etherington, Assistant District Attorney. (Document Received)
Benefits
& Retirement
25. Discussion
and possible action to approve an agreement between Oklahoma Heart Hospital and Oklahoma County effective July 1,
2017 through June 30, 2018 as approved by Budget Board on July 20, 2017.
Requested by Jon Wilkerson, Director, Benefits and Retirement, and approved as
to form and legality by Aaron Etherington, Assistant District Attorney.
(Document Received)
26. Discussion
and possible action to approve an agreement between Oklahoma County and Advanced Cardiovascular Solutions and
Advanced Surgical and Research Solutions effective July 1, 2017 through June
30, 2018 as approved by Budget Board on July 20, 2017. Requested by Jon
Wilkerson, Director, Benefits and Retirement, and approved as to form and
legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
Emergency
Management
27. Discussion and possible action to approve Fire Equipment Agreement with the Town of Jones, and the Board of County Commissioners. This agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Fire Equipment Agreement with the Town of Arcadia, and the Board of County Commissioners. This agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Fire Equipment Agreement with the City of Nichols Hills, and the Board of County Commissioners. This agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve Fire Equipment Agreement with the City of Nicoma Park/Nicoma Park Fire Department, and the Board of County Commissioners. This agreement shall begin on July 1, 2017, and end on June 30, 2018. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
31. Discussion and possible action for approval of Change Order 2 to the state contract through the Division of Capital Assets Management Construction and Properties Department (CAP) of the State of Oklahoma Office of Management and Enterprise Services (OMES) for the replacement/repair to the Oklahoma County Jail Roof. The total cost of Change Order 2 equals an amount not to exceed $3,060.29. Requisition No. 11801401 has been issued to Oklahoma Roofing & Sheet Metal, LLC in the amount of $2.956.80 for Contractor Services; and Requisition No. 11801403 has been issued to the Office of Management and Enterprise Services (OMES) in the amount of $103.49 for the Construction and Properties Department (CAP) administrative fee (3.5%) from Capital Improvement Fund 20103230, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Public Improvements and Infrastructure Committee
32. Discussion
and possible action (to accept, reject, amend, return to committee, defer, or strike) regarding the Oklahoma County Public
Improvements & Infrastructure Committee's recommendation that the Oklahoma
County Board of County Commissioners accept
the conceptual drawing of the building south
of the Jail and to forward this drawing on to the City of Oklahoma City.
Requested by Joe R. Blough, Chairman, Oklahoma County Public Improvements
and Infrastructure Committee.
Sheriff
33. Discussion and possible action to approve FY 2017-2018 annual service agreement between the BOCC, the Sheriff s Office, and Cox Communications, Inc. for redundant internet service for law enforcement infrastructure. Requisition No. 11800826 in the amount of $1,644.28 has been issued to Cox Communications Inc., from Service Fees/Technology/Telecommunication Services (1160/50205/54021), and is contingent upon encumbrance of funds. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve an Agreement for Shared Services by and between Oklahoma Office of Management and Enterprise Services and Oklahoma Board of County Commissioners on behalf of Oklahoma County Sheriff s Office . The services are for Monthly Service Fee for Network Connection provided by Office of Management Services. Requisition No. 11801234 has been issued to State of Oklahoma in the amount of $2,352.00 upon encumbrance of funds. The cost of the service is $196.00 per month. Requested by P.D. Taylor, Undersheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
35. Approve all claims, list available for inspection
in the office of the County Clerk, Room 201. (Document Received)
36. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
37. Citizen participation: Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording
secretary. Citizen Participation is for information purposes only, and the
Board cannot discuss, take action or make any decisions on matters presented
under Citizens Participation. Citizens are requested to limit their comments to
five minutes.
38. Commissioners Comments/General Remarks:
39. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
40. Opening of the following bids and/or
Requests for Qualifications. Any vendor
wanting to review the bids or RFQs may see the Purchasing Agent immediately
following this meeting.
CW18094 Drug Testing Services-Drug Court
41. Executive Session for the purpose of
discussing the following:
a. To enter into
executive session pursuant to 25 O.S. 307 (B)(4) to engage in confidential
communications between the public body and its attorney concerning a potential
claim against Rudy Construction for damages to the County Annex building on or
about July 31, 2015 and where on advice of its attorney, the board has
determined that disclosure will seriously impair the ability of the public body
to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
b. To enter into executive session
pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications
between the public body and its attorney concerning a pending investigation,
claim or action by Holland v. BOCC, CJ-2014-2902, and where on advice of its
attorney, the board has determined that disclosure will seriously impair the
ability of the public body to process the claim or conduct a pending
investigation, litigation, or proceeding in the public interest.
42. Action regarding confidential
communications between the public body and its attorney concerning a potential
claim against Rudy Construction for damages to the County Annex building on or
about July 31, 2015 and where on advice of its attorney, the board has
determined that disclosure will seriously impair the ability of the public body
to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
43. Action regarding confidential communications
between the public body and its attorney concerning a pending investigation,
claim or action by Holland v. BOCC, CJ-2014-2902, and where on advice of its
attorney, the board has determined that disclosure will seriously impair the
ability of the public body to process the claim or conduct a pending
investigation, litigation, or proceeding in the public interest.
44. Adjourn at __________ until 9:00 a.m.,
Wednesday, August 2, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy